Moving to the other side of the street, to another part of the country, or simply to another building is a significant event in the life of any company. You may not have to move frequently. If nevertheless, you have to do it, this is what you need to know in order to make this process as smooth and painless as possible.
The relocation of a business for an official and an ordinary person is associated with a successful move from an old office to a new one. But even if the new office is located on the opposite side of the street, experienced carriers will first offer you various options for planning and consolidation in order to stay in the old place.
In business language, relocation means “moving” assets, capital, headquarters, and brains to secure, highly developed market jurisdictions. This is a necessary business procedure that should be carried out almost simultaneously with the registration of a company in an unfavourable business environment.
The first step is to think carefully about the move decision. If your lease has ended, of course, you have no choice but to move. However, if moving is not necessary, consider other options. For example, could a more efficient workspace placement, combined with cleaning and disposing of inactive archives and unnecessary furniture and equipment, make the move not necessary?
If there is even a small opportunity to make the current funds work – do not neglect it. Calling a professional for business planning can save travel costs. If you ultimately DECIDE to relocate, the consultant can do a quantitative analysis of the needs of the new location, and ensure that you get the best value from the new location as soon as it is found.
Proper planning is a key
When you are relocating your business from one location to another, good planning skills are the key to a successful move. Plan ahead to make sure all the details are covered and that nothing ruins your business move. Don’t forget to make sure that your new office has a telephone and internet connection and that you prepare your customers, suppliers, salespeople and postal workers in advance on time.
Existing personnel and the need for hiring more people
Will you need more employees when you relocate your business? The extent to which the existing personnel potential of the enterprise is used to a large extent determines the competitiveness of its employees, that is, their value in the labour market. An increase in human resources also increases its competitiveness, that is, the degree to which the existing quality characteristics correspond to the conditions of a particular production and enterprise, to the existing conjuncture of supply and demand for labour resources with certain qualities.
The high level of available human resources is an indicator of the economic sustainability of the company, the quality of its products or services, and a condition for its business activity. One of the main tasks solved by the personnel management system at the enterprise is the assessment of the existing personnel potential; determination of the direction and level of investment in its development and increase; search, selection, distribution and rotation of personnel, taking into account the results of this assessment.
Think about customers
Make sure to inform and prepare your customers and suppliers about the relocation a few weeks the move. Send emails, postcards, or post signs in your old office, so customers know your move date and time, your new address and business phone number, and how they can reach your business during downtime.
Update your voicemail or answering machine. Change the outgoing message in your voicemail and set up an autoresponder to each employee’s email notifying customers who contact your company when you move. Set them up to prepare clients weeks and days in advance, so they can plan accordingly.
How to choose a transport company
Transportation logistics is a complex process consisting of many stages, therefore, the choice of a company should be approached with special attention. Make sure to check interstate freight quotes, before the relocation.
It is not so difficult to check the logistics in a transport company, it is enough to roughly indicate the type and volume of cargo, points of departure and delivery, requirements for support and paperwork. If a specialist immediately roughly calculates the route, terms and price, proposes a type of transport and determines the possibility of saving, you have come to the right company.
Moving a business, even an office with two people, is a time-consuming task that requires careful planing. While many people who have moved a business would not wish such a fate for even the worst enemy, much can be done to make the process easier.